Start creating your own process maps


Process maps are written steps on how to achieve a specific task

Process Maps

If you’re serious about being the most productive you can be, then you have to start creating your own process maps. Process maps are written steps on how to achieve a specific task that you normally do every day.

Process maps are helpful because once you have a proven process, you can now use that plan to outsource a certain task and free up your time.

Even if you have no plans on outsourcing, you should still create one because it’ll streamline the process and make things easier for you.

For example, I do SEO (search engine optimization) for other people. Instead of mindlessly doing the tasks needed every time a client comes in, I follow the process map I created instead.

Before, my process looked like this:

1 – Get a client

2 – Ask what my client wants me to do (which sometimes tends to be the things that wouldn’t help their specific problems)

3 – Do the task they asked me to do

Now, my process looks like this:

1 – Get a client

2 – Let them fill-up the form regarding a specific type of service that they want me to do

3 – Find out if that’s the specific service they need

4 – Accept or reject the client’s request.

5 – Let them know the best solution for their problem instead.

This example is a little bit on a high-level stuff…

Let’s bring it down to more of an “everyday” stuff you may encounter.

Let’s talk about deleting large files you may not need anymore. Instead of letting a big file collect virtual dust, you can streamline the process by creating a process map.


A- Have you opened the file in the last 6 months?

B – If Yes, then you may still need it. Put it on an external hard drive instead.

C – If No, then you may not need the file anymore. Can you delete this file already?

D – Confirm if you might actually need it in the future. Ask your employees if you still need the file.

E – If Yes, then don’t delete it but put them on an external hard drive instead.

F – If no, then delete the file.

Your process map will obviously differ based on your organization. Create one and then adjust accordingly as you learn more about yours.

Action Guide:

1 – What tasks are you doing every day that needs a process map? Create one for each and save it on a new folder called “Company Name Process Maps.”





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